RSVP Tips for Surprise Party Invitations

surpriseSurprise! The tribe has spoken and put you in charge of planning your boss’ secret birthday extravaganza. They’ve heard of your legendary skills and know that you’re the perfect person for the job. While you’ve put together other parties before, none have been as important as this one. Rather than toss away all your notions on how to throw an unforgettable party, do yourself a favor and simplify, simplify, simplify! All you need is a date, a time, and a location for the celebration, and you will be on your way to planning perfect parties once again.

The most important thing to remember when throwing a secret party is to maintain the element of surprise. There is no better way to communicate this to other people than through the birthday party invitation. Here are some ways to keep the event quiet without sacrificing your reputation as the ultimate party planner.

Keeping It a Secret

First of all, gather the names and addresses of all the people that you want to invite to the celebration before purchasing birthday invitations that announce the big event.

Next, clearly state that it is a Surprise Party in the text of the invitation. This should be obvious to your guests, but you would be shocked to learn how many people can’t keep a secret. Explain that under no circumstance should the birthday guest of honor be told about the party. However, you can still be polite in your wording, using a phrase such as, “While we all cannot wait to celebrate ________’s birthday together, give the guest of honor the ultimate present by keeping the surprise a secret!”

Important Steps to Sending Surprise Party Invitations

List all relevant information, including the guest of honor’s name, the date of the event, the time that it is being held, and the location of the get-together. Include driving directions for all guests who may not be familiar with the area.

Set up a free email address and give that as a means to R.S.V.P. Also include your cell phone or home phone number as an alternate way of contacting you. Using your work phone to receive R.S.V.P.s will most likely put your boss on high alert. The same can be said about listing your home phone number for a family function. If you must receive phone calls at work, make sure to clear it with your boss first.

Mail the cards versus handing them out in person. This will eliminate the chance of someone leaving theirs behind in a place where the guest of honor can see it.

Keeping party plans under wraps is easy when you are equipped with the right tools. By planning ahead and setting up an email address specifically for this purpose, you eliminate any unnecessary stress involved with throwing a surprise party for a friend, family member, or co-worker. The reward will be the look on the guest of honor’s face when all of their friends and family exclaim, “surprise!”

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